1. When the ranking list is published, the Host Organisation that has selected a successful student receives a communication confirming the internship.
2. The student has one week to accept the grant. Should the student not accept the grant, the Host Organisation will be notified accordingly.
3. Within 3 weeks of departure the student must upload the Learning Agreement signed by the Host Organisation, the sending university and the student on the Portal. It will be the student’s responsibility to send the document to the Host Organization for its timely completion and signature.
4. The student will sign the financial mobility agreement with the National Project Coordinator.
5. On the first day of the placement, the trainee will have the tutor of the Host Organisation sign the “Letter of Arrival”, which is required in order to receive the first tranche of the grant.

6. The final conclusion of the placement is subject to the signature of the Learning Agreement by the Host Organisation at the end of the mobility period. It will be the responsibility of the trainee to forward the document to the Host Organisation for completion and signature.
7. On the last day of the placement, the Host Organisation must complete the Outcome Survey, in which it must, among other things, upload a photo of the mentor and the trainee at the work placement.
8. The trainee may receive the final grant instalment once the Host Organisation has completed the Outcome Survey.

9. What if the Matching was unsuccessful? If the Matching was not successful because:

• I did not find the right trainee
• I did not have time to do the interviews
• The student I selected did not upload the letter of availability
• The student I matched did not win the scholarship
• The student I matched declined the scholarship

What should I do? Write to info@eu-gen.org for useful advice! For example… a new phase of Matching may open soon; some consortia accept Matching outside the open windows of the call for applications if funding is available; or there may soon be a shift in the ranking list.

Pay close attention to Article 4.7 of the call for applications:

Art. 4.7 Withdrawal and maintenance of status within the EU4EU Project

It is strictly prohibited for students enrolled in the universities of the EU4EU Consortium to register on the EU4EU Portal to identify and contact Host Organizations with the aim of undertaking internships outside the EU4EU project, regardless of the completion of their application.

A student who completes the application and then withdraws or does not obtain the EU4EU scholarship but in the same academic year undertakes the internship with the Host Organization identified through the EU4EU Portal, must mandatorily retain the status of Zero Grant within the EU4EU project.