Erasmus+ Ka1 Mobility for Traineeship EU4EU European Universities for the EU 2022-2023
No. To participate in the mobility project with a graduate status, you must apply for a scholarship before obtaining the title. In particular, to be awarded it is necessary that the student is regularly enrolled at the time of submitting the application.
Yes, provided that the sum of the months spent abroad with all the projects does not exceed the total of 12 months in the same cycle of studies, meaning that you must not have already received more than 10 months of Erasmus + mobility grant at the time of the application. Each month of authorized and unfunded mobility (“Erasmus zero-grant” mobility) is included in the total calculation.
Yes, you can apply again.
Yes, it is possible to request it, but the dates of the two projects cannot coincide and must be spaced for at least 5 working days.
No, the project is open to students of any nationality, as long as they are enrolled in one of the universities of the Consortium at the time of submitting the application.
It will be the responsibility of the participant to elaborate the documentation to obtain a residence permit or a visa. It is advisable to consult the European Immigration Portal and the diplomatic representatives of your country first.
You have to “pre-register” from October 4, 2022 to October 27, 2022 or, alternatively, “register” from October 28, 2022 to November 28, 2022 on EU4EUPortal.
To do that you will:
To conclude your application you must also complete the 2nd Application Phase – Matching with Host Organization (see below). For details read the “GUIDELINES FOR TRAINEES TO THE EU4EU PORTAL AND THE MATCHING PHASE ” that you find in the Home page of the Portal.
For two reasons:
No, you should carefully complete your registration, because once you finish it you will no longer be able to edit it.
The Motivation Letter is an essential document for your application together with the Curriculum Vitae. We recommend that you take care of the content, which will have to describe your educational and professional background, your motivations in proposing the application for a traineeship abroad and your professional goals. Considering that your letter will be visible to all Host Organizations enrolled in the EU4EU Portal, you can introduce it using the formulas “To whom it may concern” or “Dear Sir / Madam”. To support the drafting of the Motivation Letter you can also use the Europass model.
The candidate must upload at least one of the following documents/file:
If the candidate does not have one of the documents required to prove his / her knowledge of English (at least B1 level), he / she can create a Video CV with the topic: “Introduce yourself and explain your motivations”. The video must have a minimum duration of 1 minute and a maximum of 3
minutes. Remember to take care of both the content of the video and its technical realization. The embedded code to the video file can be uploaded in the “language” field.
Yes, you will receive an email to the email address you used to register.
Yes, you can apply again for a scholarship in the next Call.
No, students cannot do the traineeship in the same country where the sending University is based. Internships must be done abroad.
No, the UK is no longer a Program Country of the Erasmus+.
Access to the second phase does not automatically guarantee the award of the scholarship. You will have to upload the Letter of Availability during the Matching phase. Applications will be evaluated after the end of the Matching Phase, and a final ranking will be drawn up according to the selection criteria stated in the Call.
When the student has reached an agreement with the Host following an interview, the contact person of the Host Organization must create the Letter of Availability through the web form, print it, sign it and send it via email to the student. The student must sign it and upload it to his/her account. At this moment the application procedure terminates. For details read the “GUIDELINES FOR TRAINEES TO THE EU4EU PORTAL AND THE MATCHING PHASE WITH COMPANIES” that you find in the Home page of the Portal.
If more than one Host Organization sent you a Letter of Availability you must upload just one of them on the Portal, the one from the Host Organization you chose for carrying out your internship. Without any delay inform the Host Organization you didn’t pick, in order to leave that offer to other students.
The contact person of your Host Organization must create and fill in the Letter of Availability through the web form, print it, sign it and send it via email to the student. To complete the matching the student must sign it and upload the letter on his/her profile.
Yes, you can, provided that the Host Organization is eligible and register on EU4EU Portal by the end of the matching period. The application procedures are the standard ones. If you are in contact with a Host Organization that would like to host you, send this link to find information on EU4EU for Host Organizations.
Please note: if the Host Organization does not meet the eligibility and suitability requirements established in the Call for Host Organizations, it will not be considered eligible. In this case you can still choose a different Host Organization that you will find in the Portal.
No, candidates will have to wait for the results of the selection phase, which will be held after the end of the Matching Phase.
Yes, you might do it. In fact, in case of exhaustion of EU funds or at the specific request of the student and with the prior authorization of the university, it will be possible to assign to eligible candidates the status of “Erasmus-zero-grant” which allows for the benefits of mobility, without receiving the EU contribution. In addition, if you are in the waiting list, there are chances that you will be assigned the scholarship at a later stage.
No. The matching support service provided by EU4EU Program is reserved exclusively for EU4EU trainees.
No, both solutions are not admissible. The traineeship must necessarily take place for the entire duration in a single organization, and must be continuous over time. No interruptions, suspensions or unplanned changes of destination are allowed, except for reasons of force majeure (for more details see the “Changes in mobility” section below).
Once the ranking is published, In the event that a certain number of scholarships is left unassigned, an extraordinary application procedure will be opened up to exhaustion of scholarships. To participate in the extraordinary application procedure, students must register with EU4EU Portal and complete the profile by uploading all the required documentation. Once the registration is completed, candidates will be able to immediately access the Matching Phase and find Host Organizations.
By signing the Letter of Availability, you agree to do a traineeship in an organization abroad. Changing your mind after signing the document will be considered as unprofessional behavior towards the partners involved in the project. If you are unable to fulfill your commitment, you need to send an official communication by e-mail to the coordinator and the Host Organization, cc the Intermediary Organization EuGen (firstname.lastname@example.org) and specify the reason for the renouncement.
No, unless you demonstrate a case of force majeure, which prevents you from fulfilling your commitment.
No, except for reasons of force majeure. In the event, support will be provided to find an alternative Host Organization.
Yes, but it is strongly recommended to limit changes to mobility. Anyway you can propose a change of dates to your Host Organization. You can do this by sending an e- mail to the Host Organization and to your National Coordinator, cc the Intermediary Organization EuGen (email@example.com).
During the mobility, the participants may request an extension of the scholarship at the end of the pre-established mobility. Extensions of the financial contribution of mobility can be financed only if there are still funds available.
In this case you will have to return the received and unused scholarship. If the traineeship lasts less than 2 months, the scholarship will be returned in full, except for justified reasons of force majeure.
Yes, it can be considered force majeure. Due to the containment measures, students are allowed to undertake blended mobility periods. Full recognition through the ECTS system is guaranteed by The Erasmus+ National Agencies for those traineeships carried out remotely with a compulsory physical mobility You need to contact your National Coordinator for detailed information on:
No. The entire traineeship period must take place in the Host Organization that has signed the Letter of Availability.
No. Mobility cannot be interrupted to discuss the thesis.
It is not mandatory for Host organizations to supplement the Erasmus + grant. However, some organizations decide to do so, offering additional direct or indirect financial support. You will find this information in the descriptions of the Host Organization on the EU4EU Portal.
Candidates are advised to contact the EU4EU National Coordinator on this topic.
This changes according to the National consortia, you have to check it with your national coordinator.
Check the web page “Documents and Rules” on the EU4EU website and you will find:
If you need information regarding the Portal and the Host Organizations you can contact EuGen at firstname.lastname@example.org. For any other information you can contact you national Coordinator support service:
Scholarships are paid by the National Coordinator. The payment of the first installment (equal to 80% of the total) will be arranged at the beginning of the internship period, usually within 30 days of uploading the “Letter of Arrival” at the host organization to the Portal (“Host Organization”), provided that the student has already signed the Grant Agreement referred to in the following art. 4.4 of the “Call for Students”. The payment of the second installment (equal to 20% of the total) will be disbursed at the end of the internship, within 30 days from the completion of the last of the following activities: delivery of the complete final internship documentation (complete Learning Agreement); online submission of the EU Survey; online submission of the Survey Mobility Outcome EU4EU – European Universities for the EU (see art. 1.7 of the “Call for Students”).
Normally, the responsible person at the sending university is the Erasmus referent of your course of study. She/he is usually in charge of signing the Learning Agreement on the behalf of the sending institution.